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Google Workspace Calendar Offboarding (Google Workspace) - Workflow Template
Google Workspace Calendar Offboarding (Google Workspace) - Workflow Template

Receive message from Slack with an email address, find meetings where user is the originator/creator of the meetings and delete if approved.

Updated over 6 months ago

The "Google Workspace Calendar Offboarding" workflow aims to streamline the process of cleaning up a user's scheduled meetings upon their departure. When initiated via a Slack command including the user's email, it identifies all calendar events created or organized by the user. Subsequent steps include a confirmation prompt seeking approval to proceed with the deletion and, once granted, the removal of all specified calendar entries. A final summary of the actions taken is reported back to inform the relevant parties of the completed task. This workflow assists in maintaining a tidy and up-to-date calendar and forms part of essential offboarding operations within Identity and Access Management practices.

Trigger

Slack

Optional Triggers

"Microsoft Teams",Webhook

Use Cases

Identity and Access Management

Workflow Breakdown

  1. Receive Slack command "GCP-Clear-Calendar" with users email to delete meetings from

  2. List all meetings where the user is the creator/originator of the meeting

  3. Provide a summary of the number of meetings to delete and ask for approval to proceed

  4. If approved, remove meetings and send a summary message of meetings deleted

Vendors

Slack, Utils, Google Calendar

Workflow Output

Success/Failure via Slack messaging

Tips

Set your integration names for Slack/GCP in the first workflow variable step","Set the timeframe to look for meetings in the first workflow variable step

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