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Notify on Google Drive Files Containing PII Identified by BigID - Workflow Template
Notify on Google Drive Files Containing PII Identified by BigID - Workflow Template

On a trigger from BigID on findings of files in Google Drive that contain PII, notify the file owner via Slack and open Jira issues.

Updated over a week ago

This workflow template automates the response to potential data leaks by identifying and acting on personal identifiable information (PII) detected in Google Drive files by BigID. Upon detection, it notifies the file owner through Slack and manages incident tracking by creating parent and child Jira issues for the affected files. Finally, it sends summary information to a designated Slack channel, ensuring that data leak prevention (DLP) and application security operations teams can intervene promptly.

Trigger

BigID

Use Cases

Application Security Operations ,DLP

Workflow Breakdown

  1. Receive a trigger from BigID on PII findings from Google Drive

  2. Gather event findings from BigID

  3. For each file owner, update via Slack of files that are affected

  4. Check if a parent Jira issue is opened for the owner, if not open a parent issue

  5. Check if a child issue is opened for the file, if not open a new sub-task issue under the parent

  6. Send a summary Slack message to a Slack channel with a snippet containing the details

Vendors

Slack, Utils, Google Drive, Jira Cloud, BigID

Workflow Output

Jira issue for each file owner and Slack messages directly to the file owner if they are found in Slack.

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