This workflow template facilitates the user access management process by automating approvals when a new user is created in Okta. It initiates by receiving an event for the new user addition and then identifies the relevant department and approvers. An approval request is sent to designated approvers through Slack. Upon approval, the user is added to the specific Okta groups associated with their department. If approval is not granted, a notification is sent out. This streamlines the onboarding process and ensures compliance with access policies.
Trigger
Okta
Optional Triggers
"Slack ","Microsoft Teams"
Use Cases
Identity and Access Management
Workflow Breakdown
Receive an event on a newly created user in Okta
Match the users department to the list of department approvers and groups
Ask the approver(s) to add the user to the Okta groups
If approved, add the users to the specific groups assigned in the department mapping
If not approved, send a goodbye message
Vendors
Slack, Utils, Okta
Workflow Output
Approval cycle via Slack for the new user
Tips
Modify the first \"set workflow variables\" step to match your settings","Modify the \"Department Group Approvers Map\" to the relevant departments, groups and approvers